Working with Files

Repository Files and AttachmentsUploading and working with attachmentsUploading repository files Getting to a file in your repository
RecentExploreSearch for a fileAlternatives to Searching
Previewing and sharing files in DovetailReferencing files in stories
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Getting to a file in your repository

Because Repository Files live standalone, you can find them in Playback in a variety of ways:

Recent

After you upload a file, you’ll be directed to the Recent page, with the files filter applied, to see the uploaded file.

The Recent page will show you anything you’ve looked at, in order of most-recent-first, followed by anything that has been added to Dovetail, in order of most-recent-first.

Explore

The Explore page provides an ability for your admin to set up saved feeds of content. These feeds can include files.

Search for a file

Click inside the search bar to open the Search page.

Click on “Everything” to open the object selection, and select Files to restrict the results to only files.

Type your search term to see results. There will be two types of search results:

  1. Results with file names that partially match your query. For example – searching “report” will return a match for “Quarterly Research Reports”

  2. Results with files whose contents match your query. For example – searching “research” will take you to page 5 of a file named “User Experience Report” because it mentions the word “research”.

Note: When nothing is entered in search, you see all files in your workspace, and the page will scroll until all results are displayed - this is useful for a “list everything”, in those rare situations where you might remember what a file looked like, but not the title.

Alternatives to Searching

You can use filters and sorts to construct a useful search query:

  1. Click inside the search bar to open the Search page.

  2. Click on “Everything” to open the object selection, and select Files to restrict the results to only files.

  3. Click on the filter icon to create a new filter - for example, a filter where Title contains “quarterly” will return all results for files that have a word “quarterly” somewhere within the title.

  4. Click on the (A/Z) icon to create a new sort - for example created newest first will show most recently uploaded files first.

Available attributes for filtering results

  • Created - the date the file was uploaded to the Dovetail repository

  • Contributor - the user account that uploaded the file

  • File type - a classification of the file type into one of audio, document, image, presentation, spreadsheet, video, and other.

  • Title - the title given to the file.

Available attributes for sorting

  • Created - the date the file was uploaded to the Dovetail repository

  • Title - the title given to the file

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Authors

Matt Russell

Product Manager

Article info

Last updated 24 March 2022
3 min read

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