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Updated September 25, 20192 minute read

Control who can view and edit projects

Set people to Full access, View and edit, View only, or No access.

In this article

Access controls let you manage who can view, edit, or manage a specific project.

Get started

To manage access for a project:

  1. Open a project.
  2. Click Settings.
  3. Click Access.

Project access levels

There are four project access levels: Full access, View and edit, View only, and No access. Here are the permissions granted at each access level:

Permission Full access † View and edit † View only No access
See project
View content
Add comments
Create content
Edit content
Delete content
Rename project
Archive project
Delete project
Manage access

† Only applies to Admins and Users. If assigned to a Viewer, their role takes precedence and access is limited to View only.


Workspace access

Workspace access lets you quickly control access for everyone in the workspace. By default, all new projects are set to Full access for everyone in the workspace (“open by default”).

Below are some examples of how you can use workspace access in conjunction with individual access levels to control access to a project.

Example 1

Make the project View only for everyone in the workspace, except certain people, by setting workspace access to View only, and giving View and edit access to specific individuals.

Example 2

Hide the project from everyone in the workspace, except certain people, by setting workspace access to No access and giving View and edit access to specific individuals.

Example 3

With workspace access set to Full access and an individual set to View only, the individual will still be able to edit the project because they belong to the workspace where they have been granted full access.

People with the Viewer role will be restricted to just viewing the project.

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