Working with Files

Repository Files and AttachmentsUploading and working with attachmentsUploading repository files
Uploading a file from your local deviceImporting files from Google DriveImporting folders of filesMaximum file size Edit the title and description of a fileFile descriptionsDeleting (and recovering) a file
Getting to a file in your repositoryPreviewing and sharing files in DovetailReferencing files in stories
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Uploading repository files

Repository files are standalone records in Dovetail that live within stories and collections. They can be found using search, referenced in stories, and have collaboration features like comments, likes, and views.

Uploading a file from your local device

To upload a file to a collection or story from your local device:

  1. Open your collection or story.

  2. Either click "Add" and select your file from the file picker, or drag and drop your files onto the page. You can select up to 50 files at a time in your file picker.

  3. Click “Open” in the file picker to start the upload process.

4. Your new file(s) will be visible in the collection or story page. The title of the file will inherit the filename, without the file extension. Where possible, previews will be generated and display as soon as they’re ready.

Importing files from Google Drive

To import individual files from Google Drive to Playback:

  1. Open a collection.

  2. Select the arrow next to the Add button and click Add files.

  3. Select Google Drive.

  4. Complete the connection process (if required).

  5. Select your files in the Google Drive file picker.

  6. Select Import. Files selected will appear in the collection.

Importing folders of files

When uploading a folder from your local drive, or importing folders of files from Google Drive, we'll use the folder structures in the selected folder to apply Topics to the files in Playback. This bootstraps your repository taxonomy. Each file will have the names of all it's parent folders applied as topics.

For example, if you uploaded "Market Reports" folder, and it contained a file like this: Market Reports / Annual reports / Product Management / The state of Product Management - 2022.pdf.

The result would be a Playback file that looks like this: Title: The state of Product Management - 2022 Description: #MarketReports #AnnualReports #ProductManagement

To complete this process with your local drive:

  1. Open a collection.

  2. Select the arrow next to the Add button and click Add files.

  3. Click the drop-down menu next to Your computer and select Upload folder.

  4. Select your folder/s in the file picker.

  5. Select Upload. Files selected will appear in the collection.

You can also drag-drop a folder onto the recent page to upload files to Playback.

To complete this process with Google Drive:

  1. Open a collection.

  2. Select the arrow next to the Add button and click Add files.

  3. Select Google Drive.

  4. Complete the connection process (if required).

  5. Select your files in the Google Drive file picker.

  6. Select Import. Files selected will appear in the collection.

Maximum file size

Files up to 10GB can be uploaded to your Dovetail repository. While we don’t have storage limits at this stage, we will be monitoring usage, and may impose a storage limit in the future.

Edit the title and description of a file

You can edit the title of a file, and give it a description from its preview page. To edit the title of a file:

  1. Click on the file's file card

  2. Click the “Edit” button on the top right.

  3. When edit mode is active, you can select and change the title, and add a description inline.

  4. When you’re done, hit “Finish Editing”.

File descriptions

A file description is a simple editing experience, which provides shortcut keys for bold, italic, and underline, new lines, and topics. Use it to provide context, or interpretation of the file, and make it easier to find in search. Find out more about using topics to organize your Playback content.

Note: There are no direct file-editing capabilities at this point.

Deleting (and recovering) a file

Press the Actions (···) menu in the top right when previewing a file, and select “Delete” from the menu.

Your file will now be in the Trash (found in the menu under your profile photo).

If you deleted it by mistake, you can put it back from the trash screen.

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Authors

Matt Russell

Product Manager

Article info

Last updated 1 August 2022
4 min read

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