Access and permissions

About workspace roles
About rolesGranting admin access in the workspacePermissions for Markup ProPermissions for Markup TeamPermissions for PlaybackPermissions for Backstage
Update workspace access rolesCommon questions
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About workspace roles

There are three roles that a person can have in Markup, Playback or Backstage. They can be a manager, a contributor or a viewer. What they can do in each product depends on their role. See Update workspace access roles to learn how to change someone’s role.

Everyone has a secure account

Regardless of role, each person in your workspace has an individual and secure account to log in to Dovetail using an email address and password; their Google or Microsoft account; or single sign-on.

About roles

Managers can manage project and repository settings, create and manage project extensions and templates (in Markup), and can contribute and analyze data. Managers are often researchers.

Contributors can’t manage the workspace, however they can view, contribute, and analyze data within projects. Users are often researchers, product managers, or designers.

Viewers have read only access to projects and cannot edit anything. They can still subscribe to project and story notifications and add comments. Viewers are often stakeholders, managers, clients, or other teams.

While managers and contributors take up a seat in billing, viewers are unlimited and free. For more information on seats and pricing, see Pricing model overview.

Granting admin access in the workspace

Anyone in a manager, contributor or viewer role can be granted admin access. With admin access, roles can:

  • Manage billing

  • Manage users

  • Manage workspace branding

  • Manage authentication options

  • Delete the workspace

Those granted with admin access do not have to occupy a paid seat in the workspace.

Permissions for Markup Pro

PermissionViewersContributorsManagers
Can comment and share
Can view projects, insights, and highlights
Can subscribe to notifications
Can analyze data within projects
Can search across projects
Can contribute data to projects
Can create and manage projects
Can configure access control

Permissions for Markup Team

PermissionViewersContributorsManagers
Can comment and share
Can view projects, insights, and highlights
Can subscribe to notifications
Can analyze data within projects
Can search across projects
Can create and manage projects
Can contribute data to projects
Can configure access control
Can create and manage extensions
Can create templates
Can add transcription vocabulary

Permissions for Playback

PermissionViewersContributorsManagers
Can create private stories
Can comment and share
Can follow things
Can publish stories
Can create files
Can add topics to files and stories
Can edit a Collection
Can edit home
Can publish and manage feeds
Can add topics to files and stories
Can create a Collection

Permissions for Backstage

PermissionViewersContributorsManagers
Can view people
Can create people
Define person fields

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Authors

Benjamin Humphrey

Co-founder / CEO

Article info

Last updated 24 March 2022
2 min read

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